Why are certain transactions Non-Editable?

If you see the words Non-Editable in the Status column of a transaction, this means you cannot change it. Next to the words Non-Editable will be a letter which corresponds to one of the reasons you cannot change the transaction.


We code all cash withdrawals (ATM, bank withdrawals and cashiers checks) as Personal Distributions, and they need to stay this way. Even if you withdrew the cash from your business accounts to pay for a business expense, we can’t directly code this cash withdrawal as an expense. The IRS doesn't allow a cash withdrawal to be categorized as an expense. They require you to create a separate transaction listing the name of the person or vendor you paid, and the exact amount, which will allow you to issue a 1099 to the recipient at year end, if necessary. So for all cash purchases, please provide these details using your Add Transactions sheet, which is linked in your Review Checklist that you receive every month.


These are transactions that occurred before the date you hired us to do your bookkeeping. If you want to edit those older transactions, ask our Support team about having us go back and auditing those months.