How do you record my cash purchases? Or what about business purchases I make using personal funds?

Sometimes business owners will co-mingle their accounts, using their personal accounts for business transactions, or they pay for business expenses with cash. Since we only record the transactions showing up in your business accounts, we don’t come across these transactions. Therefore we need you to tell us about them so that we can record them on your books (We recommend saving the receipt for your records). Please enter the details of these transactions into the Add Transactions sheet, linked in your Dashboard. We will automatically add these to your books when we next update them, so no need to notify us of the updates.

If you have many transactions to add, and would prefer to instead send us copies of your personal bank statements with the business transactions circled or highlighted, please contact

If for some reason, at a future time, you would like to delete a transaction from your books that you added using the  Add Transactions sheet, you can do so through your Transaction Details sheet. Find the transaction, then type "DELETE" in the Account column.

Here are the fields you will see in the  Add Transactions sheet:


Fill in this field with the date that the transaction hit your bank account.


This will be either the customer or vendor name, depending on whether the transaction was income or an expense. For example, you might put “Office Depot” in the name field.


We suggest using the Memo field to mark where the transaction originated. For example “Paid with personal AMEX 2001”.


This will be either the income or expense category. If the transaction was income, just put “Income”. If it was an expense, use an expense category, such as “Meals & Entertainment”.


This is simply the amount of the transaction.


Select a “Yes” in this column if the expense was paid by Cash or Check, as opposed to with a credit card or other electronic payment method. “Bill Pay” is the same as a check. We will use this information when preparing 1099s at year end.

Which Owner

For the “Which Owner” column, leave it blank if you are the only owner. If there are multiple owners, include which owner is responsible for this transaction, so that we can properly code it in QuickBooks.

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